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November 14, 2022

Countdown Guide: 1 Month Before Your Metaverse Event (Part 2)

Discover everything you need to know to pull off an amazing Metaverse event in this informative, three-part series from Virbela.
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You've probably heard of the Metaverse, but you may not know exactly what it is or how to plan an event in it. The Metaverse is a shared, virtual space where people can meet and interact with each other. It's similar to the internet, but it's three-dimensional and interactive. Think of it as a cross between the internet and a video game.

Metaverse events are becoming increasingly popular as more people are spending time in virtual reality (VR) and augmented reality (AR). These events can be used for marketing, training, conferences, and more. 

If you're interested in hosting a Metaverse event, Virbela can help. Our team is here to help get you started. Email sales@virbela.com

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Use this Countdown Guide to develop your Metaverse event, get everyone at your organization onboard, and begin inviting attendees. As you continue the countdown to your virtual event, you can check out the rest of this series, exclusively from Virbela, for more instructions and inspiration:

Countdown Guide: 2 Months Before Your Metaverse Event (Part 1)

Countdown Guide: The Week of Your Metaverse Event (Part 3)

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Get Detailed About Sessions

One of the most important aspects of planning an event is creating a session agenda. The agenda will determine the flow and structure of the event’s sessions, including topics, question and answer periods, and interactive activities.

  • Plan out the timing on talk tracks based on speaker personalities, insights, and expertise. 
  • Game out activities to see how long they take, including getting everyone used to the activity. 
  • Make room for serendipity. It’s one of the reasons people love Metaverse events.

Timing is everything when it comes to setting your session agendas. Make sure that each panelist has enough time to cover their topic while still making space for conversation. Organic socializing or responsiveness is part of the value of the Metaverse, so you can include time for interaction in each session.

Produce Recorded Sessions

No matter what kind of event you're planning—a corporate conference, a trade show, or a music festival—if you want to ensure its success, you need to start thinking about recorded sessions ahead of time.

While the majority of your Metaverse event will always be in real-time to capture the benefits of connectivity, there are plenty of reasons to pre-record sessions for a virtual event:

  • Avoid scheduling conflicts with high-demand speakers.
  • Create chances for greater audience engagement.
  • Fall back on additional content if a speaker cancels at the last minute.
  • Provide teaser content for pre-event marketing and ticket sales.

By starting pre-recordings about a month out, you maintain a steady flow of content creation that gives you time to ensure high production values and quality control. In Virbela, these recordings can be shared via web boards, which are easy to control and provide a comfortable viewing experience for attendees. For pre-recorded sessions that may be longer than five minutes, Virbela recommends using livestreaming to share content. 

Create Engaging Presentation Content

Creating a presentation that is both informative and engaging is no easy feat, but with a little bit of planning and creativity, it can be done. In the Metaverse, the sense of space makes presentations exciting and interesting. Users can sit in auditoriums, walk around campus to attend breakout sessions, contribute to fun commentary in the chat box and more.

When it comes to the presentations themselves, less is definitely more. Stick to using short, concise sentences and bullet points to get your point across. Use images, infographics, and other visuals to break up the text and add some visual interest. Share personal anecdotes or case studies that illustrate your point in an interesting way. The key is to make sure your story ties in directly to the overall theme of your presentation.

Create Campus Content

Virbela campuses are as immersive and visual as any beautiful city.  Just as you’d look to street signs, directories, maps, and other visual guides to navigate a massive conference center or a new city where you were visiting for an exposition, your attendees will look for the same touchpoints in Virbela.

In Private Campuses, you can name buildings, boardrooms, and office spaces. If you hold your event in Virbela Open Campus, you can include signage at the Welcome Area at the entry of campus and other key points. In the Go-To Menu, you can designate the name of your event, so attendees can easily teleport there. 

Creating great event content doesn't have to be complicated. By following this simple Countdown Guide, you can craft an event that is both informative and enjoyable for your guests. Get started with your event planning now by reaching out to sales@virbela.com.

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